Utah PTA Membership Card Information and Template

“QUEST FOR SUCCESS-INCREASING OUR MEMBERSHIP!”

Each local PTA will receive 100% of your last year’s membership, plus 5% and then rounded up to the nearest 10, from your Council President, who will have received their membership cards from the Region Director.

Distribution and Accountability of Membership cards:

1. Contact your Council President / Region Director if you have extra or need more cards due to increased membership.  They will make adjustments within the Council or Region.
2. Maintain accurate records of membership.  Keep an up-to-date list of PTA members, which includes name, home and email addresses and phone numbers.

Instructions for completing the Membership cards:

Before issuing membership cards, you must fill in:

• National PTA ID #  (6 digit number found on the front page of your local by-laws)
• Unit Name (PTA/PTSA)
• Issue Date
• Expiration Date (Membership cards expire on June 30 of each year)
• Name of the registered member

One card to each member.  (NO “Mr.  & Mrs.”, as each member receives his/her own card).

Important tips for Membership cards:

• Fill out membership cards, as they are needed.  Unused cards should go back to the council to be given to other schools.
• Make sure the cards handed out include all appropriate information, including expiration date (June 30).
• If your PTA would like to use the Membership Card template to print membership cards, go to:  www.utahpta.org to the Membership section and click on Membership Card Template.
  Test print on a blank sheet of paper to ensure template is aligned correctly.  Make sure printing does not damage the cards.
• Membership envelopes may be purchased at the Utah PTA office; $15.00 for a box of 500.
• Local PTAs will not be able to obtain additional cards from the Utah PTA office.  If a PTA loses its allotment of cards, replacements will be needed to be purchased.

National PTA BACK TO SCHOOL KIT:

Encourage all Regions, Councils and Locals to register at www.pta.org

Membership Awards

All award applications and submissions must follow guidelines in Utah PTA Handbook.

• Early Bird Award – Local membership mailed (postmarked) before Sept 30.  No application required!
• Worker Bee Award - Local PTA has 100% registration of school administration, staff and faculty. Local PTA must apply by October 31.
• Hive Award - Local PTA has a male membership of 40% or more.  Local PTA must apply by October 31.
• SWARM Award - Local PTA for outstanding Membership Campaign promotion.  Local PTA must apply by February 15.
• Council Bee Award - Council increases membership by 10%. Council must apply by March 15.
• Just Ask One Award - Local PTA doubles their membership in one year. Local PTA must apply by March 15.

Just Between Friends/JBF

National PTA On-line Membership Data Reporting- Just Between Friends (JBF)

1. Obtain membership information.
2. Input into Just Between Friends…or at least enter into a spreadsheet for your own communication use.
3. Password protected secure web site, go to www.pta.org or www.utahpta.org for more information.
4. JBF will give members expanded features and we will train on them as they become available.

For Additional Information and Membership Training:

Contact: Kathy Allred, Utah PTA Membership Representative, kathy@utahpta.org (Cell) 801-372-1274