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Utah PTA Treasurer
Lisa Anderson
E-mail: lisa@utahpta.org
Phone: 801-261-3100 x 113
Welcome to the Utah PTA Treasurer's page. Here you will find information and resources to aid in your position as Treasurer and manage your PTA's money.
Audits:
An annual audit of the PTA’s books is required by the bylaws (Article VII, Section 6). The audit is to be performed either by an auditing committee of at least three members of the PTA or by an auditor. An auditing committee would perform an “internal audit,” following Utah PTA’s recommended audit procedure checklist. An outside auditor is not required to perform an audit in accordance with generally accepted auditing standards. “Agreed-upon procedures” (based on the recommended internal audit procedure) are sufficient to fulfill the requirement. An auditor who is a member of the PTA could perform an “internal audit” such as would be performed by an auditing committee.
Use the documents below to learn more information on the audit requirement:
IRS Filings:
All PTAs in Utah are required to make an annual filing with the IRS.
The determination of which form is required is based on the Gross Receipts Test (see details below).
For fiscal year 2009-2010, if a PTA normally has gross receipts of more than $25,000, it is required to file Form 990EZ and the applicable schedules.
For fiscal year 2010-2011, if a PTA normally has gross receipts of more than $50,000, it is required to file Form 990EZ and the applicable schedules.
All PTAs not required to file Form 990EZ are required to file Form 990N, also known as the e-Postcard. Both Form 990EZ and Form 990N are due to the IRS by November 15, following the close of the fiscal year. Utah PTA requests that Form 990EZ be submitted to its office by October 15 for review. (It should not be filed directly with the IRS!) Utah PTA recommends that Form 990N be filed electronically by September 1.
IRS Forms and Websites:
Use the documents and forms below to get more information on IRS filings.
Budgets, Financial Policies, & Procedures:
The budget is your financial road map for the year. The budgeting process should be taken seriously. However, it does not need to be complicated.
Information about the budgeting process can be found in the "Budgeting Process" document (below). See "Sample Budget" for the proposed budget of Example Elementary PTA; this is the budget to be presented at Back-to-School Night to the general membership for their approval. "Sample Budget Detail" is a more detailed version for the use of the Executive Committee as they oversee the programs and activities for the year; having a more general budget approved by the membership will allow the Committee some flexibility as the year progresses.
Treasurer's Tools:
The sample forms available for download below are "tools" and can be altered to meet the needs of the PTA unit. The specific format of this type of form doesn't matter as much as the fact that some type of form is being used. Those PTAs using a computer program for record-keeping should utilize the capabilities of the program being used, especially for preparing reports.
Insurance:
Please see the documents below for information on insurance needs:
PTAs can purchase insurance from any insurance company they choose.
Utah PTA Sponsor AIM (Association Insurance Management), which specializes in PTAs, can be contacted at 800-876-4044 or aim@aim-companies.com, or visit their website: http://www.aim-companies.com.
Financial Forms and Reports:
There are various forms that treasurers must submit to the Utah PTA, Councils, and Regions throughout the year. Follow the Timeline for Treasurers (available below) to help you in your duties.
IMPORTANT NOTE: The forms available below, which are also found in the 2010-2011 Utah PTA Handbook, are the most up-to-date forms available. Please discard all previous versions.
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Utah PTA in the News
Dads' participation at Magna school soaring - 8/21/2010
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VIDEO: Need for Summer Break - 8/8/2010
>> View All 24 News Articles
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Perspectives Magazine
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2009-2010 Audit Report
